Last Updated on October 21, 2024 Sarah Gayda
At ARMA InfoCon 2024, the Colligo team had the exciting opportunity to engage with attendees at our booth, where email compliance was a hot topic of conversation. As organizations grapple with the complexities of managing vast amounts of data while remaining compliant with evolving regulations, many were eager to learn how Colligo’s email compliance software can streamline their processes.
Throughout the conference, we discussed real-world challenges around email governance and explored how our product helps organizations stay compliant, secure, and efficient.
In this blog post, we’ll dive into the key themes from ARMA InfoCon 2024 that are shaping the future of information governance and email compliance.
5 Top Themes from ARMA InfoCon 2024
1. Digital Transformation in Records Management
A significant theme at ARMA InfoCon is the digital transformation of records management. With increased pressure on organizations to streamline records management, new technologies like AI and cloud solutions are reshaping how organizations store, manage, and access data. This transformation not only improves efficiency but also strengthens compliance by enabling better tracking of information through its lifecycle.
2. Email Compliance and Governance
Emails remain a core aspect of information governance. Sessions highlighted the challenges of ensuring email compliance in the face of ever-evolving regulatory and legal environments. There is a focus on utilizing email compliance software to automate policy enforcement, audit trails, and secure archiving and record keeping, which helps organizations remain compliant without overwhelming their IT teams.
3. Cybersecurity and Information Privacy
With cyber threats increasing, cybersecurity is intertwined with information governance more than ever. Discussions at InfoCon emphasized the critical need for robust data security frameworks that protect sensitive information, including emails, from breaches. This is especially important in sectors like healthcare and finance, where non-compliance can lead to hefty penalties.
4. AI and Automation in Information Management
AI and automation tools are revolutionizing the way emails and records are managed. AI-driven tools can help categorize, store, and retrieve documents more efficiently than manual processes, making them helpful for organizations dealing with large volumes of emails and data. Automation such as Colligo Intelligence, which is baked into our product, also ensures that compliance measures are seamlessly integrated into everyday operations.
However, most organizations are not ready for AI and still have a long way to go to get their data “AI-ready.” Learn more about this in our webinar Is Your Data Ready for AI?
5. Legal and Regulatory Updates
Staying updated on the latest legal requirements is a recurring theme. Various sessions focused on the latest regulatory trends, such as data retention laws and email handling practices. Compliance officers and legal professionals discussed strategies to adapt to these changes while maintaining email governance systems that meet evolving standards.
Overheard in the Halls
One of the highlights of ARMA InfoCon 2024 was the lively conversations between attendees. All were eager to share their experiences and insights on email compliance, information governance and the challenges they face in managing data.
Below are some of the most insightful and thought-provoking quotes we overheard from professionals across industries:
- ”We’re primarily focused on AI-readiness.”
- “Email is our biggest problem right now.”
- “Failure to comply is not an option.”
- “We’re migrating from our legacy system to SharePoint Online.”
- “How can I teach my staff or collegues not to use outlook as a repository?”
- “Outlook is not compliant.”
Learn More About Colligo Email Manager and Join Our AMA Session
ARMA InfoCon 2024 made it clear that email compliance and information governance are more critical than ever. Colligo Email Manager offers a seamless solution to help organizations stay compliant, secure and efficient by simplifying email management and automating key compliance tasks.
We invite you to learn more by booking a demo and seeing how Colligo can support your business.
Plus, don’t miss our upcoming Ask Me Anything (AMA) session on October 29, where we’ll dive into conference highlights and discuss all things email management and compliance. Bring your questions, and let’s keep the conversation going!
